The coordinator that does the work.
DeedSpring stays on top of every transaction for you. It reads the executed contract and pulls out every date, chases the lender, title, and signatures itself, and gives your clients a portal that keeps them up to date. You get a short summary at the end of the day — not a longer to-do list.
Set up your first deal in minutes · Follows your process, in your voice
- Offer acceptedMay 2
- Earnest money depositedMay 6
- Inspection resolvedMay 14
- AppraisalBooked May 21
- Loan contingencyJun 2
- Closing dayJun 12
It keeps every transaction moving
From executed contract to keys, each deal is watched end to end. This is one afternoon on one file — every follow-up, document, and flag handled the moment it came up, and logged where you can see it.
Emailed Crestline: the appraisal hasn’t been scheduled and the contingency runs out Tue May 27. Asked for a confirmed date by Thursday.
Appraisal is 4 business days from its deadline with no appointment on file. If nothing is booked by Thursday, I’ll draft an extension for your review.
Preliminary title report is in. Legal names match the contract; two standard utility easements, nothing unusual.
Preliminary-title-report.pdfFiled under Title & escrowDrafted a 5-day appraisal-contingency extension addendum, in case Thursday comes and goes. Nothing goes out without you.
Awaiting your reviewBoth sellers signed the inspection response. Countersigned copy filed and shared to the Okafors’ portal.
Dates come from the paperwork, not from memory
Drop the executed contract in — that’s the whole job. DeedSpring reads every contingency and computes the real calendar dates: business days counted, state rules applied, each one traceable to the clause it came from.
Buyer shall have ten (10) business days from the Binding Agreement Date to complete all inspections of the Property and deliver to Seller a written Due Diligence Notice of any objections thereto…
This Agreement is contingent upon Buyer obtaining loan approval on or before June 5, 2025. If Buyer fails to obtain such approval by said date, either party may terminate this Agreement by written notice…
The closing of the sale shall take place on June 18, 2025, or on such earlier date as the parties may agree to in writing, at the offices of the closing attorney…
Chased politely, until it’s signed
You shouldn’t have to be the nag. When a document sits unsigned, your coordinator drafts the follow-up to the one person who owes it — in your voice, on a schedule that makes sense — and it goes out the moment you approve it.
The right person, not reply-all
Two of three parties signed? The follow-up goes only to the third — with context, so they know exactly what’s left.
Sounds like you
Every email goes out under your name, in your tone. Clients see a thoughtful agent, not an automated system.
Knows when to escalate
Reminders follow your rules — gentle at first, firmer near a deadline, and handed to you personally if a signature still hasn’t landed.
Hi Rachel,
Just one item left on the file this week — the repair-credit addendum we sent on Tuesday. Tom has already signed; it needs your signature too before Friday so the credit makes it into the closing figures.
The link below takes you straight to the signature page.
Review and sign — takes a minuteThanks so much,
Priya
It works the way you work
Every team runs closings a little differently. DeedSpring doesn’t ask you to change that — it takes the process you already have and runs every file with it.
Your checklist, step by step
Bring the closing checklist you use today. The coordinator works through it on every deal, in order, without being asked.
Your voice, your cadence
Friday client updates? A firmer nudge after the second ask? It communicates the way your team already does — under your name.
Your rules on what needs you
Decide once what goes out on its own and what waits for your sign-off. Anything touching price or terms always comes to you first.
- Runs on its ownIntro email to lender, title, and co-op agentDay 1
- Runs on its ownClient progress update in the portalEvery Friday
- Draft for your reviewSummarize the inspection report, flag repair asksWhen the report lands
- Always waits for youAnything touching price or termsAnytime
Your whole team, on top of every file
The coordinator doesn’t just work each deal — it keeps the process visible to everyone. Anyone on the team can see where a file stands, what’s been chased, and what happens next.
One shared picture
Every deal, deadline, and follow-up lives in one place the whole team can see — the Monday status meeting becomes a glance.
Clean handoffs
Someone's out this week? Whoever picks up the file sees the full history — every chase, document, and decision — the moment they open it.
Nothing stuck in one inbox
The coordinator files every email and document against the deal, so no closing depends on one person's mailbox.
Your clients stay up to date without calling you
Every buyer and seller gets a branded portal for their closing — live progress, plain-English next steps, documents, and key dates. The coordinator keeps it current, so “how’s it going?” already has an answer.
The appraiser visited Tuesday — most reports come back within a week. Nothing needed from you.
Quick update — the appraiser came by Tuesday and everything went smoothly. The report usually lands within a week; we’ll let you know the moment it does.
I used to spend Sunday nights building update emails for every client. Now they check their portal, the coordinator chases the paperwork, and I spend that time winning listings.
Close with confidence.
Set up your first transaction in minutes. Your clients get their portal — and your coordinator starts working the file — the moment you do.